Current positions are listed below. Applications can be download at the bottom of this page.
Please fill out the Boys & Girls Club Application in its entirety. Mail or email completed applications, along with a resume and cover letter if requested, to firstname.lastname@example.org or mail to:Boys & Girls Club of Wooster PMB BOX 149 3450 Burbank Road Wooster, OH 44691 ______
POSITION: Director of Operations
STATUS: Exempt, At-will
HOURS: Full Time
SUPERVISOR: Executive Director
JOB SUMMARY: The Director of Operations reports to the Executive Director and is responsible for the company’s day-to-day operating activities including human resources, program & project management, facilities & budget management, quarterly and annual goals attainment. Supervises Site Directors and others as directed. Must be cooperative, friendly and maintain a high level of communication with all administrative staff, site directors, development staff and program staff. Abide by and support the Club mission, to inspire and enable all young people to reach their full potential as caring, productive and responsible citizens.
KEY ROLES (Essential Job Responsibilities):
Maintains vision and purpose, makes complex decisions, solves problems, manages challenges and negotiates issues while keeping focused on the Mission of the Club.
Leads the organization’s operations by directing and coordinating day-to-day activities consistent with established goals, objectives, policies and procedures as set forth by the Executive Director.
Oversees the implementation and delivery of operations, programs, services and activities that facilitate achievement of Priority Outcomes.
Builds effective teams and inspires & motivates others to reach their full potential.
Works with Executive Director to create succession plans and leadership opportunities for employees.
Actively engages in the strategic planning and setting Club goals and objectives to meet the needs of area youth.
Acts as a spokesperson for the organization in the community.
Acts as an interface with parents as necessary to address special circumstances.
FISCAL ACCOUNTABILITY & RISK MANAGEMENT
Works with Executive Director to develop annual site budgets and priorities.
Develops, recommends and administers budgets for each program and for special projects.
Regularly monitors budget expenditures and recommends necessary adjustments.
Ensures that all funded programs are successfully implemented as outlined in grant contracts & donor sponsorships.
Ensures that all Site Directors are adhering to insurance and fiscal policies and budgets.
Ensures that safety drills are conducted on a regular basis and are documented.
Ensures that all staff are properly trained in Youth Development Strategy, Risk Management, Crisis Management, First Aid and CPR and trainings related to BGCA & youth development.
Ensures that accident and incident reports are completed in a timely manner and that all reports are properly documented, filed and followed-up as appropriate.
Keeps Executive Director informed of risk management issues.
Evaluates overall programs in relation to strategic plans, annual goals and objectives & BGCA and grant requirements.
Annually conducts surveys, and data evaluation at all sites to ensure that an action plan is in place for each Site and the organization as a whole.
Collects and evaluates Club data including: daily census and attendance trends in all sites and programs; membership data; program participation, and reports findings regularly to Executive Director.
Devises and recommends annual program goals to Executive Director and Board of Directors.
Evaluates all projects and grant programs in relation to annual goals and objectives at each location and ensures the completion of required reports and interagency documents.
Initiates program policy discussions and makes recommendations on program direction.
Works with Site Directors to develop and direct membership outreach & recruitment plans.
Actively participates in development, implementation and evaluation of Personnel Policies.
Recommends safe and effective staffing objectives for the Club.
Supports employee recruitment and hiring efforts.
Works with Executive Director to ensure that the organization is in compliance with all local, state and federal laws and regulations.
Plans, organizes and coordinates overall staff development.
Supervises and conducts annual performance evaluations for staff and recommends merit increases.
Schedules and conducts regular program staff and management meetings.
Maintains close supervision of Site Directors and Program Management staff to provide technical assistance in matters of programming, operations and personnel management.
Coordinates and conducts all staff meetings.
Works with Executive Director to ensure that all HR policies & procedures are properly executed to manage all HR issues and keeps Executive Director informed of personnel issues.
Acts as a Liaison with the school district and the Internal Committee regarding building maintenance; reports major issues to Executive Director and/or internal committee.
Oversees equipment rentals and partnerships related to programming.
BOARD OF DIRECTORS
Supports Board committees as assigned.
Works as staff support to the Internal Committee.
Provides support to other committees and task forces of the Board as assigned.
Submits and presents regular reports to the Board of Directors that includes: membership information, program evaluations and priorities, program findings, human resource information, staffing and others as appropriate.
Attends all Board of Director meetings and periodic Internal Committee meetings.
Maintains a strong presence in the community.
Develops and maintains strong and effective collaborative partnerships with other youth-serving organizations, members, parents, families and community groups.
Develops and maintains strong partnerships with the educational institutions, law enforcement and the business community.
Represents the organization in the community and positively and professionally promotes the Boys & Girls Club through speaking engagements, media events and special events as assigned by the Executive Director.
Is pro-active in seeking partnership opportunities in the communities served by the Club.
Assists the efforts of the resource development and marketing staff of the Club to successfully promote the Club in the community.
Attends Boys & Girls Club conferences and workshops as directed.
Attends local training and workshops in field.
Attends management team meetings.
Develops and keeps annual Club calendar.
Assists as needed in managing the Club’s social media campaign.
Accepts other assignments as directed.
Pass background check.
CPR and First Aid Certified.
Must be approved as a driver by our Club auto insurance provider.
A Bachelor’s degree from an accredited college or university.
Demonstrated experience in non-profit agency operations management and supervision, or an equivalent combination of experience and education.
Considerable knowledge of the mission, objectives, policies, programs and procedures of Boys & Girls Clubs, and of the basic principles and practices of non-profit organizations.
Demonstrated ability to organize, direct, inspire and coordinate operations in: personnel supervision; recruitment and retention of key personnel; risk management; and budget management.
Strong communication skills, both verbal and written.
Ability to manage multiple tasks and to develop solutions to problems with limited supervision.
Ability to establish and maintain effective working relationships with Club staff, subordinates, Board members, community groups, and other agencies.
The information presented indicates the general nature and level of work expected of employees in this classification. It is not designed to contain, or to be interpreted as a comprehensive inventory of all duties, responsibilities, qualifications and objective required of employees assigned to this job.
PHYSICAL REQUIREMENTS AND WORKING CONDITIONS
In order to perform this job successfully an individual must meet the physical requirement necessary to complete the essential job duties. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential job duties.
Require the mobility to stand, stoop, reach and bend.
Require mobility of arms to reach and dexterity of hands to grasp and manipulate small objects.
May require the ability to stand for long periods.
May require the ability to walk long distances.
May be required to use personal vehicle in the course of employment.
May be required to attend periodic evening meetings and/or travel within and out of the Wooster area to attend meeting.
May be required to work evenings or weekends.
TITLE: Administrative Assistant
REPORTS TO: Executive Director
HOURS: 20 hours/week
JOB SUMMARY: Under general supervision of the Executive Director this position provides professional management of Club financials and support services. This position is responsible for working with the Executive Director, Board President and additional full time staff in a variety of tasks including, but not limited to: administrative management; organizational management. Demonstrates excellent customer relations skills and knowledge of office systems, procedures, and computer programs. Abides by and supports the Club mission, to inspire and enable all young people to reach their full potential as caring, productive and responsible citizens.
KEY ROLES (Essential Job Responsibilities):
Database & Tracking Systems
- Utilize Quickbooks software to track club financials and run reports;
- Write checks and process mail as indicated in BGCW financial policy/procedures;
- Assist with 990 and audit, work closely with outside auditors in implementing any recommended controls or procedures intended to improve Club financial recordkeeping.
- Establishes procedures and systems for office efficiency and sustainable practices;
- Independently composes correspondence, proofreads and edits documents on a wide variety of subjects;
- Resolves problems and creates innovative solutions;
- Assists with grant compliance for local, state and federal grants as needed
- Performs regular secretarial duties, preparing correspondence and reports as requested by supervisor and composes draft letters following established formats. Proofreads all materials for accuracy prior to supervisory review and signature.
- Maintains supervisor’s calendar, scheduling meetings and making logistical and travel arrangements necessary for internal and external meetings. May prepare meeting agenda and minutes, as requested.
- Maintains master schedule of club activities and events, collecting and disseminating information to club staff, volunteers, members and families as instructed.
- Answers telephones, providing general information, referring callers to other staff or taking messages as necessary.
- Works with Executive Director to manage donor data base and Annual Fund gift tracking;
- Assist in tracking, coordination, and delivery of all special events;
- Assist with additional fundraisers as assigned;
- Others as necessary.
- Abide by all Boys & Girls Club of Wooster Policies & Procedures;
- Attends local training’s and workshops in the field;
- Attends staff meetings and other Club sponsored events;
- Abides by Federal and State Laws;
- Must provide quality customer service by meeting and greeting the public, parents, members and outside groups who enter the facility. Be prepared to provide guided tours and answer questions;
- May require work on evenings and weekend;
- Perform other duties as assigned by Executive Director.
Internal – Maintains close, daily contact with Club staff (professional and volunteer) and supervisor to receive/provide information, discuss issues, explain guidelines/instructions; instruct; and advise/counsel.
External – Maintains contact with Board Members, vendors, consultants, auditors and service providers to maintain effective accounting operations, manage costs, share information and resolve problems. Maintains contact with members, families and the general public to give and obtain information, either in response to inquiries or as instructed by supervisor.
2-year college degree or acceptable substitute experience;
Pass background check;
Excellent organizational skills, attention to detail;
Excellent communication and customer service skills;
Ability to Multi-task;
Excellent writing skills;
Excellent computer skills: experience with Word, Excel, Publisher, Outlook, Power Point and database software;
General knowledge of computer programs and workstation management;
Must work well with a variety of people;
Must be willing to be an active member of a dynamic, high-energy, high-performance team.
PHYSICAL REQUIRMENTS AND WORKING CONDITIONS:
Require the mobility to stand, stoop, reach and bend;
Require the mobility of arms to reach and dexterity of hands to grasp and manipulate small objects;
May require to ability to stand for long periods;
May require the ability to walk long distances;
Required to attend evening meetings and/or travel within and out of Wayne County to attend meetings;
Required to work evenings and weekends;
May be required to use personal vehicle during employment.
Youth Development Professional
Monday – Friday
10 – 15 hours weekly (before or after school)
- Develop, implement, supervise, and evaluate children and daily activities in a traditional Club environment - either at the Teen Center (grades 8-12) or Edgewood Middle School (grades 5-7) Site
- Coordinates program services and cooperative learning activities for members and visitors that are both fun and instructional
- Supervises members in the program area; ensures safety of members, positive values, and ethical behavior through quality in programs and appearance of the unit at all times
- Promotes and stimulates program participation
- Inventories all supplies necessary for program and submits requisitions for reordering. Maintains good order in program area.
- Maintains administrative reports and submits them in a timely manner
- Establishes positive relationships with children
- Performs other related duties as assigned by management
Complete and submit the general application file, found at the bottom of this page. Email to email@example.com. Please indicate your Club site preference.
Internship - Marketing and Development
Assist in developing materials for all digital marketing including website, social media, and newsletter;
Independently composes correspondence, proofreads and edits documents on a wide variety of subjects and other marketing;
Resolves problems and creates innovative solutions;
Works with Executive Director to manage donor data base and;
Assist in tracking, coordination, and delivery of Youth of the Year Auction as assigned;
Assist in tracking, coordination, and delivery of Downtown Runaround as assigned;
Assist with additional fundraisers as assigned;
Please submit a resume and cover letter in addition to your application for this postion.